GAPSA Small Events Program
Fall Reimbursement Deadline:
Fall semester small grant recipients whose events took place after Dec 15 should submit their evaluations by 5pm on Feb 1 if they wish to be reimbursed.
Statement of Purpose:
As part of GAPSA's initiatives for inclusion and engagement, we introduce the Small Events Program. It is often demanding for small groups of graduate and professional students to organize in registered student organizations and undergo the detailed process of applying for GAPSA general grants if they want to arrange small, one-time events -social, academic, or others. Furthermore, there may be students who are not aware of GAPSA and the opportunities it offers. To encourage graduate and professional students to become involved and to work towards the betterment of the U of M community, the Small Events Program will provide these students with easy access to money of up to $50.
Eligibility:
Money from the Small Events Program will be awarded to defray the costs up to $50) of small events organized and participated by (no fewer than 5) graduate and professional students. The students do not necessarily have to be part of a registered student organization. The types of events that qualify for this Program will be at the discretion of the GAPSA executives or delegates and will depend on the merit of the projects, intended participants, and creativity. GAPSA Small Events Program funds may not be used to cover the purchase of alcohol or personal expenses. Each student, organization, or program can receive only one small event grant per semester. An individual may create an application for their organization, but applicants should be aware that small event funds are not typically given to recurring or ongoing events. All funding is at GAPSA's discretion.
Procedure:
To apply for the grants, send an e-mail to gapsaga@umn.edu with the following information:
- Application Date
- Event Date
- Person(s) responsible for the event
- Short description of the event
- Number of graduate/professional student participants (no fewer than 5)
- Funding amount requested (not more than $50)
- Acknowledgement that funds will not be used for alcohol or personal expenses
Applications must be submitted at least one full business day before the event date. You will receive decisions on the grants applications within 3 days of submission. If your small grant application is approved, you will need to contact GAPSA within 30 days after the event takes place to get reimbursement. Small grant awards will be disbursed only after an evaluation form, including a list of all participants and a machine-generated receipt showing the breakdown of the expenses is submitted to GAPSA. The evaluation form will be sent to all successful applicants. Reimbursement checks may be made out only to the individual responsible for the event.